Fundamentals Shortcut Keys of MS Word, Excel, PowerPoint, Notepad, Paint, Wordpad, and Windows

Sachin Arayans

NOTEPAD

  1. NEW – Ctrl + N: Create a new document.
  2. OPEN – Ctrl + O: Open an existing document.
  3. SAVE – Ctrl + S: Save the current document.
  4. PRINT – Ctrl + P: Print the current document.
  5. UNDO – Ctrl + Z: Undo the last action.
  6. CUT – Ctrl + X: Cut the selected text.
  7. COPY – Ctrl + C: Copy the selected text.
  8. PASTE – Ctrl + V: Paste the copied or cut text.
  9. CLEAR – Delete: Remove the selected text.
  10. FIND – Ctrl + F: Search for text in the document.
  11. FIND NEXT – F3: Find the next occurrence of the search term.
  12. REPLACE – Ctrl + H: Replace text in the document.
  13. SELECT ALL – Ctrl + A: Select all text in the document.
  14. GO TO – Ctrl + G: Go to a specific line number.
  15. TIME/DATE – F5: Insert the current date and time.
  16. EXIT – Alt + F4: Close the Notepad application.

WORDPAD

  1. BOLD – Ctrl + B: Make the selected text bold.
  2. ITALIC – Ctrl + I: Italicize the selected text.
  3. UNDERLINE – Ctrl + U: Underline the selected text.
  4. REPEAT – Ctrl + Y: Redo the last undone action.
  5. GROW FONT – Ctrl + Shift + >: Increase font size.
  6. SHRINK FONT – Ctrl + Shift + <: Decrease font size.
  7. SUPERSCRIPT – Ctrl + Shift + +: Make the selected text superscript.
  8. SUBSCRIPT – Ctrl + =: Make the selected text subscript.
  9. ALIGN TEXT RIGHT – Ctrl + R: Align text to the right.
  10. ALIGN TEXT LEFT – Ctrl + L: Align text to the left.
  11. ALIGN TEXT CENTRE – Ctrl + E: Center-align the text.
  12. JUSTIFY – Ctrl + J: Justify the text.
  13. SINGLE SPACE – Ctrl + 1: Set single line spacing.
  14. DOUBLE SPACE – Ctrl + 2: Set double line spacing.
  15. 1.5 SPACE – Ctrl + 5: Set 1.5 line spacing.
  16. INSERT PAINT DRAWING – Ctrl + D: Insert a drawing from Paint.

MS PAINT

  1. IMAGE PROPERTIES – Ctrl + E: Open image properties.
  2. CROP – Ctrl + Shift + N: Crop the selected area.
  3. RESIZE & SKEW – Ctrl + W: Resize and skew the image.
  4. ZOOM OUT – Ctrl + Page Down: Zoom out of the image.
  5. ZOOM IN – Ctrl + Page Up: Zoom in on the image.
  6. SHOW RULER – Ctrl + R: Display the ruler.
  7. SHOW GRID – Ctrl + G: Display the grid.
  8. FULL SCREEN – F11: View the image in full screen.

MS WORD

  1. SAVE AS – F12: Save the document with a new name.
  2. SMALL CAPS – Ctrl + Shift + N: Apply small caps formatting.
  3. ALL CAPS – Ctrl + Shift + A: Convert text to uppercase.
  4. FONT – Ctrl + Shift + F: Open the font selection dialog.
  5. FONT SIZE – Ctrl + Shift + P: Change the font size.
  6. DOUBLE UNDERLINE – Ctrl + Shift + D: Apply double underline.
  7. SYMBOL FONT – Ctrl + Shift + Q: Change the font to Symbol.
  8. CHANGE CASE – Shift + F3: Change the case of the selected text.
  9. APPLY BULLETS – Ctrl + Shift + L: Apply bullets to the selected text.
  10. DUPLICATE – Ctrl + D: Duplicate the selected item.
  11. STYLE – Ctrl + Shift + S: Open the Style dialog.
  12. HYPERLINK – Ctrl + K: Insert or edit a hyperlink.
  13. INSERT EQUATION – Alt + =: Insert an equation.
  14. ALIGN OBJECT RIGHT – Ctrl + R: Align the object to the right.
  15. ALIGN OBJECT LEFT – Ctrl + E: Align the object to the left.
  16. FOOTNOTE – Alt + Ctrl + E: Insert a footnote.
  17. ENDNOTE – Alt + Ctrl + D: Insert an endnote.
  18. INSERT DATE – Alt + Shift + D: Insert the current date.
  19. INSERT TIME – Alt + Shift + T: Insert the current time.
  20. SPELLING AND GRAMMAR – F7: Check spelling and grammar.
  21. RESEARCH – Shift + F7: Open the Research pane.
  22. TRACK CHANGES – Ctrl + Shift + E: Toggle track changes on or off.
  23. OUTLINE VIEW – Alt + Ctrl + O: Switch to Outline view.
  24. DEMOTE – Alt + Shift + Right: Demote the current line or paragraph.
  25. PROMOTE – Alt + Shift + Left: Promote the current line or paragraph.
  26. MACRO – Alt + F8: Run a macro.
  27. RESTORE – Alt + F5: Restore the window size.
  28. MAXIMIZE – Ctrl + F10: Maximize the window.
  29. PRINT PREVIEW – Ctrl + F8: Preview the document before printing.

MICROSOFT EXCEL

  1. OUTSIDE BORDER – Ctrl + Shift + &: Apply outside border to the selected cells.
  2. INCREASE INDENT – Ctrl + Alt + Tab: Increase the indent of the selected cell.
  3. DECREASE INDENT – Ctrl + Alt + Shift + Tab: Decrease the indent of the selected cell.
  4. PERCENT STYLE – Ctrl + Shift + %: Format the cell as a percentage.
  5. INSERT COMMA IN VALUE – Ctrl + Shift + !: Add a comma to the value in the cell.
  6. SUM – Alt + =: Insert the SUM function.
  7. CONTENT – Delete: Clear the content of the selected cell.
  8. CREATE – F11: Create a chart from the selected data.
  9. FORMAT CELL – Ctrl + L: Open the format cells dialog.
  10. INSERT CELL – Ctrl + Shift + =: Insert a new cell.
  11. DELETE CELL – Ctrl + -: Delete the selected cell.
  12. HIDE ROW – Ctrl + 9: Hide the selected row.
  13. UNHIDE ROW – Ctrl + Shift + 9: Unhide the hidden row.
  14. HIDE COLUMN – Ctrl + O: Hide the selected column.
  15. FILL RIGHT – Ctrl + R: Fill the cell to the right with the contents of the selected cell.
  16. FILL DOWN – Ctrl + D: Fill the cell below with the contents of the selected cell.
  17. FILTER – Ctrl + Shift + L: Apply a filter to the selected data.
  18. CREATE TABLE – Ctrl + T/L: Create a table from the selected data.
  19. CLOSE WORKBOOK – Ctrl + W: Close the current workbook.
  20. SHOW / HIDE RIBBON – Ctrl + F1: Show or hide the ribbon.
  21. SHOW FORMATS – Ctrl + ‘’: Show formatting applied to the cell.
  22. ACTIVATE FORMULA – F2: Edit the active cell with a formula.
  23. GROUP – Shift + Alt + Right: Group the selected rows or columns.
  24. UNGROUP – Shift + Alt + Left: Ungroup the selected rows or columns.
  25. SWITCH WORKBOOK – Ctrl + F6: Switch between open workbooks.
  26. WORKBOOK MINIMIZE – Ctrl + F9: Minimize the workbook window.
  27. MOVE TO NEXT SECTION – Ctrl + Right Arrow: Move to the next section of the worksheet.
  28. SELECT ENTIRE ROW – Shift + Space: Select the entire row.
  29. SELECT ENTIRE COLUMN – Ctrl + Space: Select the entire column.
  30. MORE SHEET UP – Ctrl + Page Up: Move to the previous sheet.
  31. MORE SHEET DOWN – Ctrl + Page Down: Move to the next sheet.
  32. MOVE TO FIRST CELL – Ctrl + Home: Move to the first cell in the worksheet.
  33. MOVE TO LAST CELL – Ctrl + End: Move to the last cell in the worksheet.
  34. INSERT CURRENT DATE – Ctrl + ; Insert the current date.
  35. INSERT COMMENT – Ctrl + Shift + ; Insert a comment in the selected cell.
  36. NEW COMMENT – Shift + F2: Insert a new comment.

MICROSOFT POWERPOINT

  1. NEW SLIDE – Ctrl + M: Insert a new slide in the presentation.
  2. SLIDE SHOW FROM BEGINNING – F5: Start the slide show from the first slide.
  3. Slide SHOW FROM CURRENT – SHIFT + F5: Starts a slide show from the current slide.

Windows

  1. WINDOW + ALT + R: Starts/stops screen recording.
  2. WINDOW + SHIFT + S: Takes a screenshot.
  3. WINDOW + . (Full Stop): Opens the emoji panel.
  4. WINDOW + H: Activates voice typing.
  5. ALT + TAB: Switches between open tabs/windows.

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